Position Management
Below are details on the Feinberg Position Management processes.
Request Process
All requests for regular staff positions and changes should be routed through the Feinberg Position Management online request form. The new online request form and workflow process has been developed to more efficiently intake, track and respond to position requests. The criteria for request types requiring Dean’s Office and HR Compensation approval are unchanged and Feinberg’s approach to position management will continue to emphasize the financial and strategic implications of staffing requests and decisions.
All regular staff position requests will be submitted online. The submission will route appropriately based on the criteria entered. While new 100 percent grant-funded positions do not require Dean’s Office approvals, these requests are to be inputted online for processing. All other requests require review and approval from Feinberg Dean’s Office and/or HR Compensation prior to implementation. The following table details the online approval pathways and requirements based on request type:
| Request Type | Job Description Required | Dean’s Office Approval Required | HR Compensation Approval Required |
|---|---|---|---|
|
New, <100% grant funded |
Yes |
Yes |
Yes |
|
Promotion |
Yes |
Yes |
Yes |
|
Reclassification |
Yes |
Yes |
Yes |
|
Salary or Equity Adjustment |
No |
Yes |
Yes |
|
FTE% Change Increases |
No |
Yes |
Yes |
|
New, 100% grant-funded |
Yes |
No |
Yes (for processing only) |
Unplanned and unbudgeted requests will require a Budget Adjustment Form to be submitted with the position request; departments should indicate how the incremental position will fit within the existing expense authority. The Budget Adjustment Form should be combined with the job description PDF and uploaded into the request form.
Backfills with no changes can immediately be posted to eRecruit upon receipt of incumbent’s resignation/termination. Appointment extensions will continue being processed through OnBase.
Once the position request has been routed through all approvals, the requesting department will be notified with next-step instructions, if applicable. Requests can be expected to be fully reviewed within five to seven business days.
Please note the following reminders:
- Additional pays are still subject to HR guidelines and should be submitted online.
- HR Talent Acquisition will continue use of Approval to Hire forms. Dean’s Office signature is required if the salary offered is above midpoint of the grade, and/or includes a sign-on bonus, and/or would necessitate equity adjustments for incumbents.
For information on faculty and research staff requests, please see the Non-Merit Salary Increases information in Sharepoint (NetID required).