Northwestern University Feinberg School of Medicine
Office of Finance & Administration

Position Management

Below are details on the Feinberg Position Management processes.

Request Process

As noted in the Feb. 12 community message “Immediate Measures to Address Financial Challenges,” hiring, compensation increases, additional payments and other related actions for staff are now be reviewed centrally to ensure the actions are necessary for the operation of the University and the pursuit of our mission of teaching and research. As a result, Northwestern University has implemented the Hiring and Compensation Consideration Group (HCCG) to review justification criteria for posted, backfill, and new positions going forward. 

All requests should be routed through the Feinberg Position Management online request form. The criteria for request types requiring Dean’s Office and HR Compensation approval are unchanged and specific criteria for HCCG are now required. The University has created a website, which outlines the details of HCCG’s review criteria.

Departments must include the following documentation when submitting requests:

  1. Job description
  2. Organizational Chart
  3.  Budget Request Form
  4. HCCG Justification Form

Requests without the required attachments included will be sent back to departments for resubmission with the appropriate supporting documentation.

While new 100 percent grant-funded positions do not require Dean’s Office or HCCG approvals, these requests are to be inputted online for processing.

Once the position request has been routed through all approvals, the requesting department will be notified with next-step instructions, if applicable.

Please note the following reminders:

  • Additional pays are still subject to HR guidelines and should be submitted online.
  • HR Talent Acquisition will continue use of Approval to Hire forms. Dean’s Office signature is required if the salary offered is above midpoint of the grade, and/or includes a sign-on bonus, and/or would necessitate equity adjustments for incumbents.

For information on faculty and research staff requests, please see the Non-Merit Salary Increases information in Sharepoint (NetID required).