Resources
BSA Org Chart and Functional Areas Guide
- Organizational Chart
Learn more about the structure of the Basic Science Administration (BSA). - Functional Areas
Explore the key roles of the five functional areas and who to contact for assistance with communication and outreach, facilities, financial administration, professional affairs and research administration.
Conference/Event Space Reservations
- Scheduling and Events
Reserve space, order catering, request AV support - EMS Web App
Book conference and event space on the Chicago campus - Furniture Reservation and Rental Contacts
Investigator Resources
BSA Proposal Intake Form
Please complete the BSA Proposal Intake Form so that your BSA Research Administrator (RA) can set up your grant proposal with the Sponsored Research office. If you have any questions, please let your RA know or contact BSA-RA@northwestern.edu.
Agreements
The Office for Sponsored Research reviews, negotiates and endorses sponsored agreements. Learn more about funded vs. unfunded agreements, and find information about the most commonly used and other types of agreements.
View Sponsored Research Resources
Unfunded or non-sponsored agreements should be directed to the BSA Procurement Team
NIH Grants - Document Setup Guidance
Purchasing
- Basic Science PO Tool - Order non-iBuy catalog items (log-in using the VPN)
- Capital Equipment Orders
- iBuyNU Marketplace - Order items through Northwestern preferred vendors. Learn how to create group carts and purchase as a shopper or requestor for your lab.
- Guidance for wire transfers and non-preferred vendor orders of $5,000
- Uniform Guidance Procurement Standards - Federal grant award purchasing guidelines
- Accounting Services for Research and Sponsored Program (ASRSP) – Uniform Guidance
- NUFinancials (NetID required)
- Contracts and Events
BSA Entertainment Guidelines
Please review the BSA Entertainment Guidelines for guidance on Northwestern policies and spending limits for travel, activities and events.
BSA Communications and Outreach Guide
Explore the BSA Communications and Outreach Guide for information on Feinberg brand and style, BSA listservs, HTML email, events planning and promotion, website development and maintenance, social media and more.
Feinberg Brand Guidelines and Templates
Brand Guidelines
The Feinberg Brand Identity Guidelines include usage, sizing and color to help us effectively and consistently share messaging across Northwestern Feinberg School of Medicine.
Templates
Download templates on Northwestern Sharepoint for:
- PowerPoint presentations
- Brochures
- Elevator signs
- Flyers
- Meeting agendas
- Name plaques and tags
- Reports
- Research posters
- Room cards
Templates are available in PowerPoint, InDesign and Microsoft Word formats, provided by the Feinberg Office of Communications. Please contact medcommunications@northwestern.edu, if you experience issues with accessing assets.
Lab Sites
Faculty can build and manage a lab site at no cost via the following services:
The Feinberg-branded website template is fully supported by the Feinberg Office of Communications, hosted on Feinberg servers and utilizes a content management system called Cascade. These sites are built by the Feinberg Office of Communications Web Team and the BSA Communications Specialist and maintained by the PI or a full-time lab staff member. The Office of Communications regularly holds training sessions and offers technical support as needed.
- Before initiating a lab site request, you must collect all necessary site content before getting on our project queue. Download a list of the content requirements. When you have your site content, contact the BSA Communications Specialist to request a site.
- Training: A PI or the BSA Communications Specialist can approve a team member for Cascade training.
- Request Cascade support.
NUSites is a self-service, WordPress installation hosted on Northwestern servers. Plugins and themes are limited to ensure maximum security and compatibility. These sites are built and maintained by the PI, a lab staff member or other support staff. If you do not have experience in WordPress or with building websites, Cascade may be a better option. View NUsites documentation and guides.
To discuss lab site options, please contact the BSA Communications Specialist.
Photo and Multimedia Release Forms
All photographers and videographers taking photos and/or videos on university property or of university events must obtain appropriate signed release forms from any student, faculty member, staff person or member of the public who is visibly recognizable in the photo or video. Crowd scenes where no single person is the dominant feature are exempt.
These rules govern photographs and multimedia content intended for use in any university publication of a marketing or a public relations nature, such as newsletters, brochures, viewbooks, promotional items or other such material. Releases also must be obtained for photos used on the web. These rules are not in effect when photos or videos are taken of news events, but photos or videos taken for news purposes require a release for reuse in marketing materials.
The following forms have been approved by Northwestern’s Office of General Counsel.